Abridged with the author’s permission from a post on the Savvy B2B Marketing blog.
When I ask clients about the audience for a white paper, I sometimes hear: “the technical and business decision makers” (i.e., we’re trying to reach everyone with this one piece) or “the CIO” and that’s where it ends. But your ability to connect with your audience hinges on how well you understand what makes that person tick—what keeps her up at night, how she solves problems, how she prefers to consume content, who influences her decisions…that’s just a start.
Let’s assume you’ve defined your buyer persona as the director of HR at insurance firms with 500 or fewer employees:
- Overstretched on a daily basis
- Reliant on in-person training sessions for new hires and other HR issues
- Skeptical of qualitative statements about the marketplace
- More concerned with the ways technology helps her do her job than understanding how it works
- Wondering whether her daily struggles are the industry norm
- Just beginning to research the topic
Here’s how this information can shape your white paper.
Align with the buying stage. Since the prospect is in the early stages of the buying cycle and not aware that she has a problem, write a paper that educates her on industry trends, and shares best practices for addressing the types of issues she’s grappling with. In other words, do not talk about your product or service.
Grab attention. Once your paper has been written, getting your paper noticed and read starts with the cover design, title, and executive summary.
- Cover design: When your white paper is competing for attention in a sea of white papers on third-party sites you need to make it stand out.

- Title: Since most prospects come across white papers while conducting searches, your title needs to include the keyword phrases that your prospects will be using. According to MarketingSherpa, prospects search on terms related to their problems far more often than they search on terms related to a solution. You also want to make it clear who should read your paper. Include the ideal reader’s role in the white paper title—for example, “Six Ways HR Directors Can Trim Training Costs.”
- Executive summary: Similar to crafting a title, you want to focus on the terms that prospects are likely to search on, spell out who the paper is intended for, and highlight the problems or challenges or opportunities that your paper covers.
Format for readability. If a person does decide to read your paper, it’s more likely than not that she’ll start by scanning or “power browsing.” Here’s what you can do to help your reader:
- Use headings and subheads to succinctly describe each section.
- Pepper the paper with call-out boxes and quotes.
- Format the paper so that these elements stand out.
- Insert graphics to illustrate critical points.
Move the prospect to the next stage. At the end of your paper, include a call to action that guides the reader to the next logical step. Remember, this person is early in the buying cycle, so she’s looking for information that will help her better understand her issues and options. At this point, it may make sense to encourage her to sign up for an educational webinar or download a podcast interview with an industry analyst. Whatever you suggest, spell out how the prospect will benefit by responding to the call to action.
Stephanie Tilton is a content-marketing consultant who helps B2B companies craft content that nurtures leads and advances the buying cycle. To find out more about how she can help you educate prospects, demonstrate thought leadership, and ratchet up the results of lead-nurturing campaigns, visit Ten Ton Marketing.

PR Tips for Smaller Businesses
Abridged from a post on the Wildfire PR blog with the author’s permission.
While the old adage ‘size matters’ might apply to marketing budgets, when it comes to building a business profile, ‘bigger is better’ holds little truth. In this digital age, small and medium-sized businesses (SMBs) are better placed than ever to get maximum returns from their investment in communications campaigns.
1. Know your audience
Small businesses are often targeting a niche industry sector, with a very specific product or service offering. So know who your prospects are, find out how they consume media and spend your marketing budget wisely so you reach the people who are going to buy your product or service.
2. Think big, act big
Who’s to know that behind your website, email campaign and Facebook page, just a handful of people are keeping the cogs turning? Engaging in social media can help you build up a legion of enthusiastic and evangelistic supporters, through Twitter accounts or Facebook pages.
3. Be flexible and reactive
The window of opportunity to be included in a timely news piece is often very small. Big brands are slowed down by cumbersome approval processes, so taking advantage of being first can give a smaller firm valuable coverage where they might otherwise have been overlooked.
Rocela, the world’s fastest growing independent Oracle consultancy, recently made the news in many of the top tier technology publications by commenting on the recent Sun Microsystems takeover by Oracle. Rocela’s CEO Martin Mutch, made himself available before and immediately after Oracle’s press conference with prepared comment on how the takeover will effect end users. This resulted in several interviews and coverage in The Register, Information Age, The New Statesmen, MicroScope and Computer Business Review.
4. Create compelling content and make it accessible
It’s almost becoming a PR cliché, but compelling content really can elevate your PR campaign and your brand. The key rule here is to make sure that content has real value for your target audience—and that it is in a format that is readily accessible to them. To support our PR campaign for Tealeaf’s Consumer Behaviour Study, we generated a campaign microsite, a downloadable white paper and a social media-friendly Slideshare presentation.
In addition to generating over 70 pieces of coverage across horizontal and vertical sectors, the Slideshare presentation generated 1,600 views in two weeks and was embedded in over 15 blog posts, the whitepaper was downloaded over 150 times and the micro site recorded over 2,500 page views within a week.
5. Be controversial and make some noise
Finally, as every PR will tell you, the media loves a bit of controversy, so saying something juicy can be very beneficial. With share prices to worry about, corporates often have to be very careful about what they say and when. Smaller companies rarely have this headache and should take advantage of the fact.
Our Hitting the Mark campaign for dotMailer highlighted the need for best practice in email marketing. By ‘naming and shaming’ some of the UK’s leading retailers—as well as giving away a major benchmark study on email marketing effectiveness—we generated strong news angles together with ammunition for sales and marketing efforts. PR coverage was widespread and hits on the website increased by 400% in a week.
Lorraine Jenkins is the founder of Wildfire PR, a London-based technology public relations and marketing agency with a reputation for delivering outstanding results across the UK and Europe.